Simplify compliance with AI-based policy management software
Multinational institutions, NGOs and the public sector are often confronted with a flood of documents that they need to review and provide for compliance, audit or ESG purposes. An application example from the IUCN (International Union for Conservation of Nature and Natural Resources) shows how this can be simplified with AI support.
The biggest challenges when preparing for audits, adapting ESG frameworks or dealing with changing regulations are often cumbersome keyword searches that lack context. Siloed systems and scattered documentation as well as a large loss of time due to manual updates make the efficient provision of information and documents even more difficult.
AI-based policy management software provides a remedy
S-PRO, a company founded in Ukraine and now based in Switzerland that specializes in digital innovation and software engineering, has now developed policy management software to overcome this challenge. This offers employees and stakeholders simplified access to the information they are looking for in the form of an intelligent chatbot. Instead of searching through static PDFs or portals, they can ask questions in simple language using text input and receive precise answers based on their internal guidelines. Integration into existing communication platforms such as Sharepoints, Teams or the intranet means that it can be provided with minimal operational effort and works with the existing document structure.
Scalable, self-learning and compliant
The intelligent chatbot adapts to a company's individual requirements and grows with them. It can manage thousands of policies across teams and regions and continuously learns from user interactions to improve accuracy and close knowledge gaps. It provides users with analytics on which policies are being asked, misunderstood or underutilized. This supports compliance, reduces risk and helps to make better decisions.
Major efficiency gains at the IUCN
The NGO International Union for Conservation of Nature and Natural Resources, based in Gland (VD), has gained practical experience with this software. The mouthpiece of nature at the United Nations was faced with a major documentation challenge. With over 2,000 active and archived resolutions, the policy team needed to understand complex contexts, track updates and access important content - all within a reasonable timeframe. To simplify this process, S-PRO developed the ChatR&R solution - a custom AI policy explorer adapted to IUCN's specific structure. This allows users to retrieve, explore and interpret decisions in seconds using simple prompts, without any technical training. "For some applications, document preparation can take up to two weeks. Today, we have initial results in ten seconds, which is really a big improvement. The quality of the result is also impressive and I have already received many requests for further projects in the same way," says François Jolles, CIO & Director of Global Information Systems at IUCN, about the solution.
Source and further information: S-PRO
